Terms & conditions for Suppliers

The following terms are the general rules for participation at the Baltic Connecting 2018, organized by Lithuanian State Department of Tourism, performed by the official organizer Estravel Vilnius.

Type of Company

In order to be admitted, the supplier must belong to one of the following categories:

  • Tour operator
  • Travel agency
  • Hotel

Eligible Applicants

  • Provide incoming services for group and/or individual travelers for at least 2 years (since 2016) for the event targets markets (China, Japan, South Korea and Unites States of America).
  • Have website in English (or other relevant language) and sales person who can speak fluent English.
  • Have international marketing and/or sales activities in one or more events target markets.
  • Have filled in the online registration form by August 28, 2018 at the latest.
  • Represent different types of services (tour operators, accommodations, etc.).
  • In case of equally eligible candidates, the preference goes to a candidate who is a member of a tourism association.
  • Applicants have absence of state tax arrears (since 2016).

Participation Fees for Suppliers

  • Workshop on Ocober 10, 2018 costs 200 euro + VAT per person/company. Only one person per company can take part at the workshop.
  • Gala dinner on October 10, 2018 costs 50 euro + VAT per person. Maximum of 2 persons per confirmed company who participates at the workshop.
  • The invoice must be paid before the event.
  • Participation fee does not include suppliers travel costs (accommodation, transportation etc.).
  • Estravel Vilnius will issue invoice for the participation fee(s) within 7 days after the acceptance to take part at the event.

Terms of Attendance

Spaces are limited and the offer of invitation does not necessarily imply acceptance onto the workshop. In order to be admitted, please fill in the online registration form by August 28, 2018 at the latest. Fill in a short profile describing of your company and the products or services you are offering. All registrations will be reviewed and qualified participants will be given access to participate in the event. Tourism Boards of the Baltic States will make final validation of participant and organizers will notify applicants if their application is successful latest by September 4, 2018.

Cancellation Policy

All cancellations at any time should be made to Estravel Vilnius directly and can only be accepted in writing by e-mail This email address is being protected from spambots. You need JavaScript enabled to view it.. The following cancellation fee will apply

  • Cancellations received on or before September 10, 2018 do not incur a fee.
  • Cancellations received after September 10, 2018 will incur a fee of 200 euro + VAT.

Official Language

The official Baltic Connecting 2018 event language is English.

Changes

Lithuanian State Department of Tourism and Estravel Vilnius reserve the right to make any changes to improve the organization of the event.

Contact for Further Information

For further information, please contact the organizers by email: This email address is being protected from spambots. You need JavaScript enabled to view it. or ph. no. +370 212 5803. 

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Baltic Connecting 2018 
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